Now we shall focus our attention on writing smaller messages. These depend on the technical instruments that are used while sending the message. Hence concentration should be on writing short messages. Avoid all words and phrases that do not add significantly to the message that you want to send. Brief reference to the context should be provided to make your message complete.
So you may skip writing salutation, complimentary close, etc. But don’t forget to include your name at the bottom. Fax and e-mail used to send formal business letters.
While composing a telegraphic message (telegram), only key words and phrases are used. Function words such as articles and prepositions should not be included. If essential, they may be used to a minimum.
Fax: You should take much care while writing faxes.
Use fax template for cover document. This will have the layout of recipient’s name, institution, fax no. etc.
In formal faxing,
Do not hand-write
Use the formal conventions for starting and finishing as explained in formal letter writing
The content should be structured as you would structure a formal letter
Fax:
Fax from: Oberoi Shereton Towers
22 Alma Street
Sampangi Park 575222
Fax: 650 325 8723
Fax to: Sanjay Memon, Manasvi Inc.
Fax no: 235 266 3122
Date: 17 July, 2011
Subject: Remittance of draft for registration of classes
No. of pages including this one: 1
From: Ashis Jain, Registration Manager
Refer to our telephonic conversation on 15 December. The bank draft for Rupees Seventeen thousand has not yet been received. Please send by return post or by courier.
Ashish Jain
Telegram:
Training Manager
Cool Lounge Restaurant
10, Janpath
New Delhi – 110001
Sixty five copies of Registration form Books sent today by courier.
Buvan Patel
Manager
Logistics
Not to be telegraphed:
Bhuvan Patel, Manager Logistics
Accord Company Pvt. Ltd.
24, Akashganga Marg
Kolkatta – 432001
The chapter has been taken from Business Communication book of SMU MBA. We already have discussed about writing of press release and writing of resume. Now, you have a chance to learn how to write fax and telegram in this chapter.
So you may skip writing salutation, complimentary close, etc. But don’t forget to include your name at the bottom. Fax and e-mail used to send formal business letters.
While composing a telegraphic message (telegram), only key words and phrases are used. Function words such as articles and prepositions should not be included. If essential, they may be used to a minimum.
Fax: You should take much care while writing faxes.
Use fax template for cover document. This will have the layout of recipient’s name, institution, fax no. etc.
In formal faxing,
Do not hand-write
Use the formal conventions for starting and finishing as explained in formal letter writing
The content should be structured as you would structure a formal letter
Fax:
Fax from: Oberoi Shereton Towers
22 Alma Street
Sampangi Park 575222
Fax: 650 325 8723
Fax to: Sanjay Memon, Manasvi Inc.
Fax no: 235 266 3122
Date: 17 July, 2011
Subject: Remittance of draft for registration of classes
No. of pages including this one: 1
From: Ashis Jain, Registration Manager
Refer to our telephonic conversation on 15 December. The bank draft for Rupees Seventeen thousand has not yet been received. Please send by return post or by courier.
Ashish Jain
Telegram:
Training Manager
Cool Lounge Restaurant
10, Janpath
New Delhi – 110001
Sixty five copies of Registration form Books sent today by courier.
Buvan Patel
Manager
Logistics
Not to be telegraphed:
Bhuvan Patel, Manager Logistics
Accord Company Pvt. Ltd.
24, Akashganga Marg
Kolkatta – 432001
The chapter has been taken from Business Communication book of SMU MBA. We already have discussed about writing of press release and writing of resume. Now, you have a chance to learn how to write fax and telegram in this chapter.
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