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Education Resources

How to Write Job Application from Business Communication of SMU MBA

Thursday, April 28, 2011

Advancement in the career front is the most desired aspect of an individual’s life. Writing a job application is the first step towards such goal. A job application is nothing but a medium to sell your services. So it should show all qualities that are required by the buying agent i.e. the employer.

Normally a job application contains two parts: a converting letter and a Resume. It is also known as Bio-data or Curriculum Vitae. We will learn in detail the method of drafting in the covering letter and a Resume.

i) Covering Letter: This is the first paper that is read by a Personnel Manager which suggests to him whether you are fit or not for the requirements of his company. The covering letter will have the following elements.
a) The position you are applying for. You have to give the reference of the post that you have applied for. It is important to indicate where you came across the advertisement of the job vacancy. Your opening paragraph should be very effective to attract the employer’s interest in you.
b) Your interest in the job. You should indicate your keenness to get the job.
c) Your suitability for the job. Here you can give a brief about your experience and skills that make you fit for the job. Your most impressive details from the Resume may be included here.
d) A statement of your availability for interview.
e) Make sure you use good English and do the proof reading before you send the letter with the resume.

Structure of the Letter:

1) Address of the applicant and date: This is written on the top of the letter flush with the right margin. It may also be written on the left margin. The address is written first and after two line spaces the date is written. However, some may start with the date and then after two line spaces the address is written.
2) Salutation: Even if you know the name of the person whom you are addressing to, it is better to keep the salutation as ‘Dear Sir’ or Dear Sirs.’ If you know that you are writing to a lady, make it ‘Dear Madam’. This is typed two line spaces after the last line of the address written above.
3) Subject: It is better to write the subject which contains the vacancy you are applying for. This is written immediately below the salutation. Make it bold if you are printing it, or you should underline it in the case of written application.
4) Body: we have already discussed how to write a covering letter. You may follow those hints while writing the job application. Leave two line spaces after writing the subject to start the body of the letter.
5) Complimentary Close: You can follow the rules given in the unit ‘structure of business letter.’ Leave four spaces to sign in your name after the complimentary close.
6) Structure: After your signature don’t forget to write your full name clearly below it.
7) Enclosures: This is written two line spaces after writing your name. Write clearly all the documents that you are enclosing with your covering letter.

Check out this sample covering letter which may help you to make a start in writing impressing covering letters!

The chapter has been taken from SMU Business Communication book in the sequence of How to Write Accepting and Declining Invitations.

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