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Education Resources

Style of Writing from Business Communication Book of SMU MBA

Sunday, August 7, 2011

There are some important instructions about style of writing from Business Communication Book of SMU MBA. We already have shared some other topics also from the book like writing of press release and writing of resume.

Style of Writing:

Take much care of what you say and how you say it.

Avoid shortcuts or pop-conventions of e-mail culture like lower case letter at the beginning of a sentence: ‘i’ instead of I, ‘ur’ instead of your, etc. will make a poor impression.

If you know the person to whom you are writing you may begin with his/her name followed by a colon.

If you don’t know the person or are in very formal terms, start with the conventional format that is discussed earlier. Close with the corresponding closing.

The content should be structured in the same way as you would, in a formal letter.

Confidentiality: Keep your formal mails confidential by avoiding any message that you would not want others to read.

Permanence: Since the networks are not fail-safe, don’t consider the files that you have sent or received as ‘safe.’ Print out hard copies of anything that is very important.

Commercial Sensitivity: Don’t send commercially sensitive material by e-mail.

Contractual Material: Avoid sending contractual material by e-mail. Even if you have to send it, follow it up with hard copies.

Attachments: While sending and receiving, scan for virus. If files are large, zip them.

Unnecessary Messages: Don’t send unnecessary messages, while forwarding to large groups. It can cause irritation to the receiver, who is not concerned with your massage.

Content of Auto Signature:

Your auto-signature should contain your name, address of your institution, telephone/fax numbers. You can also include the URL of a personal website.

You need to follow these instructions as style of writing while writing a letter, message or email. This must be followed for the better impact.

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