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Education Resources

Styles of Meetings from Business Communication Book of SMU MBA

Monday, September 26, 2011

In any organization, meeting is an important vehicle for human communication. In a meeting, two or more people come together for the purpose of discussing a predetermined topic, often in a formalized setting.

Styles of Meetings:

Formal Meetings:

These are the meetings that are governed by a set of rules or standing orders, which are agreed earlier. These rules determine how the meetings should be conducted. If you have to participate in a formal meeting, you should find out about the set of rules and procedures that you have to follow and act in accordance. These rules which are formulated many vary from one organization to another.

Semi Formal Meetings:

Not all meetings require a formal setting. Nevertheless, even semiformal meeting benefits from well chosen surroundings and a basic structure or protocol. Small semiformal meetings are ideal for problem solving, brainstorming, discussion of local issues giving feedback and appraisal workshops. They include mealtime meetings, such as breakfast, lunch or dinner meetings.

Informal Meetings:

Informal meetings are the meetings which mark the immediacy of the problem. These types of meetings are useful for resolving issues or problems quickly and easily. Informal meetings can take a range of difficult forms.

Thanks to the new media technology, a virtual meeting can go on either in real time for an agreed time period as a digital version of a face meeting. It can also go on over several days or weeks where people can join in at any time to chat to each other about agreed topics. It also allows them to leave messages on a bulletin board and gather opinion from across a range of participants. However, the limitations of this type of meeting are that it depends on restrictions of access.

The chapter has been taken from Organizational Communication of SMU MBA book after a note on types of communication.

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